Privacy Policy

1. Scope

This policy applies to browsing and inquiries on the corporate website (aimind-inc.com) operated by AIMIND, K.K. (“we,” “us” or “the Company”). Information handled in individual apps, research projects or proofs of concept will be addressed separately according to the service or activity. Sending an inquiry through this website is not consent to participate in research or provide physiological data.

2. Information collected

When you contact us, we collect your name, email address, any company or organization name you choose to provide, the content of your inquiry and related correspondence. In operating and securing the website, the services we use may also process information such as IP addresses, browser and device details, access times, referring pages and interaction or error logs.

The contact form is not intended to collect health information, physiological data, authentication credentials or confidential information. Please do not submit such information.

3. Purposes of use

We use information to review and respond to inquiries and make necessary contact; assess and coordinate requests concerning research, partnerships, media coverage and related matters and maintain correspondence records; operate the website, investigate errors, prevent unauthorized access and spam and maintain security; and meet legal obligations and protect rights and interests.

Sending an inquiry alone does not subscribe you to marketing email or a newsletter. If we intend to use information for a different purpose, we will provide the necessary explanation and seek any required confirmation.

4. External services and processing

This website uses the WordPress.com platform and Jetpack’s form functionality. Form submissions are used for storage on the site and email notifications to the contact team. Where Akismet integration is applied to prevent spam, submission information and technical information may be processed for classification.

Jetpack Stats is enabled to understand visits and improve this website. The service may process information such as IP addresses, browser and device details, pages visited, referring pages and access times. WordPress.com / Automattic also provides image delivery, security and backup services. The information processed depends on the relevant feature and settings. Please see Jetpack Stats privacy information.

Please also refer to Automattic’s Privacy Policy and Jetpack’s documentation for contact forms.

5. Cookies and browser storage

Cookies and similar technologies may be used for basic site functionality and security. If you choose to pause animations, we store that preference in your browser’s local storage under the key aimind-motion-paused. This value controls motion settings; it does not store the contents of an inquiry.

You can delete or restrict cookies and local storage through your browser settings. Doing so may affect some functions or the persistence of preferences.

6. Service providers, third parties and international processing

We may entrust necessary website, email or related operations to service providers within the scope required for the stated purposes. We review providers and apply appropriate oversight according to the information and purpose involved. We do not provide personal data to third parties without consent except where permitted or required by applicable law.

If information is processed by providers or facilities outside Japan, we will provide information and perform any checks required by the circumstances and applicable law. Before verifying the countries, regions and contractual arrangements involved, we do not guarantee that processing is limited to Japan or to a particular country.

7. Security and retention

We seek to prevent unauthorized access, disclosure and other incidents through access controls, management of authentication credentials and reviews of operations. Information is retained according to the purposes of use and legal requirements. When it is no longer needed, deletion or other appropriate action is taken with regard to the characteristics of storage and backups.

Retention conditions differ between inquiry records, email, access logs, external-service records and backups. Questions about a particular record, its retention or deletion can be directed to the contact address below.

8. Requests concerning personal data

To request disclosure, correction, suspension of use or other applicable action concerning personal data we hold, please contact the address below. We will verify identity or authorized representation to the extent necessary and respond in accordance with applicable law. Do not attach identity documents or sensitive information to your initial inquiry; we will explain the relevant procedure individually.

9. Company and contact

AIMIND, K.K.
Ryohei Takahashi, Representative Director & CEO
N&E BLD. 7F, 1-12-4 Ginza, Chuo-ku, Tokyo 104-0061, Japan
Personal-information inquiries: info@aimind-inc.com

For general business inquiries, please use our Contact page.

10. Policy updates

We will review this policy as services, laws and information-handling practices change, and announce the revised policy and its effective date on this website. Important changes will be communicated separately where appropriate.